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Privacy Policy

INTRODUCTION

This Privacy Notice explains how we use any personal information we collect about you when you use our website and wider services.

WHO ARE WE

Lawyers Incorporated Limited is a registered company, based in England under company number 08127316 with its registered office at Suite 2, Parkway 5, Parkway Business Centre, Princess Road, Manchester M14 7HR

HOW WE USE INFORMATION ABOUT YOU

With your consent we will obtain, use and process the personal information that you provide us with to enable us to discharge the professional services (as defined in our retainer letter) for purposes including but not limited to:

  • Legal and regulatory compliance
  • Processing data with third party software for accounting, case management systems, in the cloud internet hosting, and technology suppliers
  • Sharing your personal data with our insurers, and third party professional advisers
  • Updating our client records
  • Carrying out credit checks in relation to you
  • Crime prevention

We collect information about you when you instruct this firm to act on your behalf, and when you fill in any of the forms on our website i.e. sending an enquiry, signing up for an event, filling in a survey. In addition website usage information is collected using cookies.

WHAT INFORMATION WE COLLECT

Personal data you provide

We collect personal data which is covered by a new definition “Biometric Data” which is any personal data relating to the physical, psychological, or behavioural characteristics of an individual which allows their unique identification. That data can include (but is not limited to):

  • Full name, address, gender, marital status, date of birth
  • Telephone numbers and fax numbers
  • Email address
  • Bank account, debit card, and credit card numbers
  • Identification or supporting documents (such as passport, driving licence, birth certificate, utility bill etc…) for money laundering checks
  • Criminal convictions
  • IP Address
  • Payroll and accounting data
  • Digital recordings
  • Client notes
  • Documents

We will use this information to administer our website, applications, client databases and marketing material. We will ensure that all personal information supplied is held securely in accordance with the General Data Protection Regulation (EU) 2016/679, as adopted into law of the United Kingdom in the Data Protection Act 2018. Further, by providing telephone, fax and email details, you consent to Lawyers Incorporated Limited contacting you using that method.

Please note that if you fail to provide certain personal information when requested, we may not be able to perform the agreement we have entered into with you, or we may be prevented from complying with our legal obligations.

Sensitive personal data

We may also collect the following special categories of more sensitive personal data:

  • Information about your health which might include health and sickness records
  • Religious or philosophical beliefs
  • Racial or ethnic origin
  • Trade union memberships
  • Political opinions
  • Sexual orientation
  • Photographs (e.g. in a passport)
  • Information about criminal convictions and offences where appropriate

MARKETING

We would like to send you information about our services which may be of interest to you. If you have consented to receive marketing by instructing this firm to act on your behalf, or by opting to receive communications on our website you may opt out at any point by contacting us at the address detailed below.

HOW LONG WE HOLD YOU DATA FOR

Lawyers Incorporated Limited will not retain your personal information longer than necessary to fulfil the purpose we collected it for, including for the purpose of satisfying any legal, regulatory, accounting, or reporting requirements, resolve disputes, prevent fraud and abuse, or enforce our Terms and Conditions.

We may also retain some of your information for a limited period of time as required, even after you have closed your account, or it is no longer needed to provide the services to you.

ACCESS TO YOUR INFORMATION, CORRECTION, PORTABILITY AND DELETION

What is a Subject Access Request

This is your right to request a copy of the information that we hold about you. There is no fee. If you would like a copy of some or all your personal information, please contact us at the address detailed below. We will respond to your request within one month of receipt of the request.

Correction

We want to make sure your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate by writing to us at the address detailed below.

Data Portability

It is also your right to receive the personal data which you have given to us, in a structured, commonly used and machine-readable format to allow it to be easily transmitted to another controller. It will usually be a one – page summary of personal information held by us.

Your Right to be Forgotten

In certain circumstances you can ask for the personal information held about you to be erased. We will only retain your personal information for the duration of our agreement with you, and for as long as necessary to fulfil the purposes we collected it for, including for the purpose of satisfying any legal, accounting, or reporting requirements.

Should you wish for us to delete any of the information that we hold about you please contact us at the address detailed below.

RIGHT TO WITHDRAW YOUR CONSENT

You have the right to withdraw your consent that you have provided us with for the collection, processing and transfer of your personal information. To withdraw your consent please contact us at the address detailed below. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

OUR WEBSITE

This website and its owners takes a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies with all UK national laws and requirements for user privacy.

What are cookies

Cookies are small files saved to the user’s computer’s hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website

What do we use cookies for?

We may use cookies to remember personal settings you have chosen at our website. In no other context do we use cookies to collect information that identifies you personally.

We use anonymous session cookies (short-term cookies that disappear when you close your browser) to help you navigate the website and make the most of the features. If you log into the website, your session cookie will also contain your user ID so that we can check which services you are allowed to access.

Should users wish to deny the use and savings of cookies from this website onto their computer’s hard drive, they should take necessary steps within their web browser’s security settings to block all cookies from this website and its external serving vendors.

CHANGES TO THIS PRIVACY POLICY

We keep our privacy policy under regular review to ensure that it remains up to date and accurately reflects how and why we use your personal data. We will place any updates on this web page.

COMPLAINTS

You can complain to us directly by contacting our Data Protection Officer Martyn Caplan at the address detailed below.

If you are not happy with our response, or you believe that your data protection or privacy rights have been infringed, you can complain to the UK Information Commissioner’s Office which regulates and enforces data protection law in the UK. Details of how to do this can be found at www.ico.org.uk

HOW TO CONTACT US

Please contact us if you have any questions about our privacy policy or information we hold about you:

Martyn Caplan, Date Protection Officer, Lawyers Inc., Suite 2, Parkway 5, Parkway Business Centre, Princess Road, Manchester M14 7HR, or by email to privacy@lawyersinc.org.

This Privacy Notice was last updated on the 10th May 2018